Manchester Metropolitan University Students' Union
 

Society FAQs 

 

How do I start a society?

It’s really simple to start a society, you actually only need two things. First, there needs to be at least two of you and both have to be current MMU Students with a passion for whatever it is you’re wanting to start. Next, have a look at our list of societies. and make sure there isn’t a society there already which is the same or really similar to what you want to set up – we can’t have two societies the same. If it looks like there is a society that already exists, contact them about getting involved or contact us if you’re struggling to get in touch, drop us a line at: s.u.societies@mmu.ac.uk Once you’ve done the above, take a minute to fill in the initial form here. Keep an eye out for an email from us to arrange a meeting with you. At the meeting we can answer any questions you have and to help you complete the accreditation form. After that, when you’ve finished the accreditation, send it to us and it’ll go to the Societies Council for approval. Once approved we’ll signpost you to training, set you up on the website and then welcome you to the societies family.

How do I book a room or stall and what do I do if I want an external speaker to come?

Any society can request to book a room or pop-up stall in The Union or in the University and it’s really simple to book by filling in the booking form. We need at least 7 days’ notice before you want to start advertising the room as it can take us this long to book you a room during busy periods. Please make sure you check building opening times beforehand as this will speed up the process. Think carefully about your second and third choices as we’ll use these if your first choice isn’t available. We also recommend going and visiting the rooms to make sure they suit your needs prior to requesting them.

For external speakers (this is anyone speaking at your event who isn’t an MMU Student or an MMU member of staff), we need at least 21 days’ notice. We need you to give us full information as to who they are and what they’re coming to talk about.

I want to find out more information about my society account. How do I spend the money, and is there any funding available?

Every society has its own account which sits within the Union. You can find out how much is in your account at any time by emailing: s.u.societies@mmu.ac.uk or popping into the office. Although you can’t withdraw cash directly from your society account, you can claim money back if you’ve bought something for the society yourself. Alternatively, we can pay for something directly for you using the funds in this account.

For more information about claiming money back or about paying for something directly out of your account, see our online resources.

If what you’re wanting to purchase has a contract attached (such as venue hire) you’ll need to contact us before you sign anything. All contracts need to be signed off by The Union or you may personally be liable.

We also have a pot of grant money which any society can apply into at certain times of the year through grant panels. You can find more information about how and when to apply for grants and the criteria in the committee resources.

How and when can I join a society? Can I use my Met Card? I’ve bought membership, how do I find out when the society meets?

You can join a society at any point from the start of September and your membership runs until the end of that academic year. You can join any society online and you can join as many as you have time for. If the society has a fee you’ll need a credit/debit card to join (Metcard can’t be used online for societies). If you want to pay by cash or Metcard, you’ll need to pop into Your Opportunities office on the first floor of The Union. We’re open 09:30 – 16:30 – Monday to Thursday and 09:30 – 16:00 on a Friday. You can only buy your own membership with your own Metcard.

You can find the contact details for the society on their page on the Union website so drop them a message if you have any questions about membership or when they meet up. If they don’t contact you or you’re struggling to contact them, drop us an email on s.u.societies@mmu.ac.uk and we’ll see what the problem is.

How do I make changes to our society committee? Is there any support if our committee has a dispute or I’m finding the role overwhelming?

If you or another member of your committee choose to leave the committee post during the year all you need to do is drop us an email confirming your intention to leave. Once the post is vacant, we will contact the rest of the committee to arrange election dates to refill the role. If you want to add a role during the year, email: s.u.societies@mmu.ac.uk. If you add or remove positions for the next academic year, you must do this before your society elections.

If you’re having problems as a committee, we’re here to help. You can pop in and see us, ring us or drop us an email. You can also contact your Societies and Development Officer who has first-hand experience of being on a society committee.

If you find the role overwhelming, again we’re here to help. There are also other places we can direct you to. Take a look at Advice Centre or the University Counselling Service and always remember to put your studies first.

How do I book transport?

Want to hire a coach for a society trip? Email the Opportunities team on s.u.societies@mmu.ac.uk with the dates, times, pick up and drop off locations, the number of students you plan to take and we will send you a quote from our regular provider. Alternatively you can obtain a quote from your own preferred supplier, as long as they meet our financial requirements. Did you know that you can sell tickets through The Union website? This means you can collect payments from your society members and it will be sent directly to your society account without lifting a finger! You can then authorise The Union to pay your chosen transport provider from your account.

How do I run a trip or event?

Yes, students at any level of study can run, including postgrad, part time and foundation - we even work with schools across the uni to make sure they support you in running.

Where can I store my equipment?

All student groups have exclusive access to The Union’s first floor storeroom. Bring your student ID to reception and you will be able to collect the key. You will need to keep a record of items that you have stored. Email us for an inventory template.

Where can I find information about further training?

As a committee member you have access to a suite of online training to help you run your society and a number of training sessions to help you develop in your role. If you need any further support, please contact s.u.societies@mmu.ac.uk

Does every society need a risk assessment for every single activity?

Yes! You will need to complete a risk assessment for any activity that your society runs; whether this is a social, event, trip or committee meeting. Any regular activity should be covered in your annual risk assessment. Don’t worry if you haven’t written a risk assessment before, you can access training online here  and use our risk assessment template here