Placing orders with suppliers

Steps to take when buying goods or services from suppliers.

How to complete a Purchase Order

This will show you how to authorise payments directly out of your society account. Please also refer to the 'five step process for purchasing' when completing Purchase Orders.

Instructor guidance

This guide is the steps required to hire an instructor for your society. It applies whether the instructor is being paid or not. It will keep you and your members safe and ensure you're working within best practice and the law.

New supplier form

Please ask your new supplier to fill out this form.

Societies development grant 23/24

The Union wants societies to grow and develop — so there's a dedicated pot of money that societies can bid for throughout the year to support their activities.

Societies Development Grant application form

The Union wants societies to grow and develop —find the application form for a Societies Development Grant here.

Budget template

Use this budget template to help you budget for your activities.

Contract for services

If you get anyone to do work for your society, this is the contract that you need to give them — for example, if someone creates a logo for you or works an event. 

Expenditure form

Fill in this form if you’ve bought something for your society and want to reclaim the money from your society account. Don’t forget you’ll need two signatories to sign it off and you always need to attach the receipt. See the ‘finance for societies’ training for more guidance.

Finance for societies

This training will teach you how to use the money in your society account and keep on track of your finances.